Al-Saeed University’s Subscription in Microsoft 365 Education

Digital Transformation Project & Educational System - Al-Saeed University

Third: The Strategic Goals of the Subscription

1. Supporting Institutional Digital Transformation: Creating an integrated digital environment that connects academic, administrative, and research sectors, enabling a gradual transition from traditional procedures to highly efficient electronic processes.
2. Developing System Education and Learning: Utilizing Microsoft 365 applications to facilitate in-person, online, and blended learning, while managing classes, lectures, meetings, assignments, and regular communication between faculty and students.
3. Strengthening University’s Communication and Cooperation: Providing an interactive space via Microsoft Teams, SharePoint, OneDrive, and Outlook for communication, file sharing, and collaboration across interconnected educational and administrative environments.
4. Raising Academic and Administrative Performance Efficiency: Equipping university staff with productivity tools such as Word, Excel, PowerPoint, Forms, and OneNote to save time, organize tasks, and produce high-quality reports and outputs.
5. Providing a Unified University Digital Identity: Allocating official university accounts and email addresses to students, faculty, and staff, reinforcing institutional identity and enhancing the credibility of internal and external communications.
6. Organizing Document and File Management: Establishing an institutional repository to store, share, and search files, regulate access permissions and version controls, and prevent data fragmentation and loss.
7. Enhancing Information Security and Data Protection: Securing accounts, devices, email, and university data through robust identity and access management policies, mitigating digital exposure, phishing, and malware threats.
8. Developing Digital Skills and Competencies: Investing in students, faculty, and staff to effectively use modern technology, advance remote work and collaboration skills, manage content, analyze data, and craft professional presentations.
9. Supporting Scientific Research and Innovation: Offering specialized tools for researchers and teams to coordinate, manage files, data, and scientific meetings, encouraging interdisciplinary and inter-institutional research collaboration.
10. Improving the Student’s University Experience: Providing a unified student account to access lectures, course materials, announcements, and university services quickly, driving higher student satisfaction.
11. Supporting Business Continuity and Education: Ensuring uninterrupted educational and administrative workflows through continuous, secure access to tools and files from any location or device.
12. Automation of University Procedures and Services: Streamlining business operations using electronic forms and digital approvals via Power Apps, Power Automate, and Power BI to reduce manual tasks, paper usage, and processing times.
13. Strengthening Digital Governance: Defining clear policies for account management, licensing, access permissions, and technical support responsibilities to ensure sustainable and optimal system utilization.
14. Improving Institutional Decision Making: Leveraging digital data and analytical reports to monitor academic and administrative performance, evaluate service usage, and support leaders with evidence-based decision-making.
15. Enhancing Institutional and Competitive Image: Positioning Al-Saeed University as a modern institution adopting global digital solutions, preparing graduates for the requirements of the labor market and digital economy.

Fourth: Brief Institutional Purpose

The objective of Al-Saeed University's subscription in Microsoft 365 is to build a unified digital workplace and educational ecosystem. This provides a secure, flexible, and reliable foundation to elevate academic and administrative performance, drive collaboration and innovation, develop digital skills, and foster a sustainable institutional IT environment.

Fifth: Expected Results